Background Checks

WRA Screening Policy

UpdatedTuesday May 3, 2022 byWRA Editor bf.

Purpose

The primary objective of the WRA's Background Screening Policy is to protect the children who participate in WRA programs. A secondary goal is to protect our parents, adult volunteers, and spectators.

Pennsylvania state law requires that WRA volunteers who work with children obtain and provide background checks (in addition to the WRA registration and EPYSA Soccer Risk Management clearances). The required clearances must be submitted to WRA (uploaded electronically) before a volunteer is permitted to work with children. 

To get started or to view "Frequently Asked Questions" about the PA Child Protective Services Law please visit http://www.keepkidssafe.pa.gov. After opening the link, click on the Child Abuse Clearance Box (located on the right side of the page) and get started on the background clearance process. 

 

Background Clearances and Requirements 

The three (3) clearances/documents that must be completed and uploaded to WRA's secure database are:

1. Pennsylvania State Police Record Check

2. Child Welfare Clearance 

3. Signed Disclosure Statement  - PA residents who have lived in PA continuously for more than 10 years OR an FBI fingerprint-based record check (for those who have not lived in PA continuously for the past 10 years.  (See attachment link at bottom of page).  FBI fingerprint steps can be found on the keepkidssafe website. Use code 1KG6ZJ.

Clearances are good for 5 years from the date complettion and appropriate clearance.

Once you have completed all of the mandated clearances, you must submit the documents in pdf format to the WRA secure database by clicking on this link: http://www.emailmeform.com/builder/emf/WRA/Backgroundcheck.  Complete the required fields and upload your documents.

 

Privacy of Background Checks:

• All information submitted to WRA related to your clearances will be considered confidential between that individual and the WRA Executive Board of Directors.

• Files uploaded to WRA are encrypted in storage and transmission to our Submission system with AES 256 SSL encryption.  Our hosted solution maintains both SSAE-16 Type I and Type II attestations in conjunction with their auditor SSAE 16 Solutions.

 

Parents' Responsibility:

• The Kid Safe Program and Criminal Background Check are valuable tools Whitpain Recreation Association and similar organizations use to help protect our children from dangerous people. These tools are not 100% fool proof, however, and are not a guarantee.  It remains your responsibility as a parent to supervise your children, to get to know the people working with your children, and to inform the nearest WRA representative (coach/commissioner) or the Police if you become aware of any behavior that you believe is inappropriate.  The Commonwealth has created a portal for reporting purposes: www.compass.state.pa.us/cwis or call 800-932-0313.  

 

Clearances for Volunteers Under 18

WRA Volunteer Affirmation Form for Minors/High School Students form can be found at the bottom of the page (attachement for downloading).

WRA Parent or Guardian Attestation for Minors/Student Volunteers form can be found at the bottom of the page (attachment for downloading).  

 

WRA Policy Statement

Anyone over the age of 18 applying for a role within the WRA that puts them in contact with children (including but not limited to coaches and assistant coaches) must complete a criminal background check.  A volunteer is not authorized to work with children until a background screening has been processed and approved by the WRA. The WRA’s primary mission is to provide a safe, healthy environment for its youth participants. Every effort will be made to protect the privacy interests of applicants, to the extent that such efforts are not inconsistent with that primary mission.

Email WRAchecks@gmail.com or the appropriate Sports Chair with any questions 

Disclosure Statement for Volunteers.pdf
WRA Parrent-Guardian Attestation for Minor-Student.pdf
WRA Voluteer Affirmation Form.pdf