Background Screening

Background Screening

Updated Tuesday October 17, 2017 by WRA Editor.

Purpose

The primary objective of the Background Screening Policy is to protect the children who participate in and volunteer in support of our programs.  A secondary goal is to protect our parents, adult volunteers, and spectators.  

Detailed 'Frequently Asked Questions' about the PA Child Protective Services Law Requirement for Volunteers can be found here: 

http://www.keepkidssafe.pa.gov/cs/groups/webcontent/documents/document/C_135249.pdf

According to PA state law, volunteers for WRA are required to obtain and provide background checks beyond the WRA registration and EPYSA Risk Management (Soccer) clearances as stated and instructed below prior to being rostered and taking the field/court with children. 

Three major steps:  How to complete new PA mandated Background Checks for WRA.pdf

  1. Child Welfare Clearance
  2. PA State Police Record Check   plus one of the following:
    1. Signed Disclosure Statement (10+ yr continuous PA residents) http://keepkidssafe.pa.gov/cs/groups/webcontent/documents/document/c_160267.pdf OR        FBI Fingerprint-based Check (if you have lived in PA less than 10 yr)
  3. Upload the above .pdf documents to WRA at: http://tiny.cc/eir6zx or use the full address: http://www.emailmeform.com/builder/emf/WRA/Backgroundcheck  or use this button:

Privacy of Background Checks:

All information submitted to WRA as per these requirements will be considered confidential between that individual and the WRA Executive Board of Directors. Files uploaded to WRA are encrypted in storage and transmission to our Submission system with AES 256 SSL encryption.  Our hosted solution maintains both SSAE-16 Type I and Type II attestations in conjunction with their auditor SSAE 16 Solutions.

Parents Responsibility:

The Kid Safe Program and Criminal Background Check are valuable tools that Whitpain Recreation Association and similar organizations use to help protect our children from dangerous people. These tools are not 100% fool proof, however, and are not a guarantee. It remains your responsibility as a parent to supervise your children, to get to know the people working with your children, and to inform the nearest WRA representative (coach/commissioner) or the Whitpain Police if you become aware of any behavior that you believe is inappropriate.  The Commonwealth has created a portal for reporting purposes: www.compass.state.pa.us/cwis or 800-932-0313.

WRA Policy Statement

Anyone over the age of 18 applying for a role within the WRA that puts them in contact with children (including but not limited to coaches and assistant coaches) must complete a criminal background check.  Returning volunteers will be re-screened annually.  A volunteer is not authorized to work with children until a background screening has been processed and approved by the WRA.  WRA Board members will also be screened annually.  The WRA’s primary mission is to provide a safe, healthy environment for its youth participants.  Every effort will be made to protect the privacy interests of Board members and volunteer applicants, to the extent that such efforts are not inconsistent with that primary mission.

Documents/Forms:

  • WRA Background Screening Policy can be found by clicking here.
  • WRA Parent or Guardian Attestation for Minor/Student Volunteers can be found by clicking here.
  • WRA Volunteer Affirmation Form for Minors/High School Students can be found by clicking here.